5 October 2020 to 30 June 2021
Online
Europe/Berlin timezone

For Hosts

We welcome all research groups and institutes working on laser-plasma acceleration to use this space and share talks and seminars with the community. The following pages provide some guidelines how to set up a virtual Laser-Plasma Accelerator Seminar.

Topic & Scope

The scope of the LPA Seminar is open to any contributions in the fields of Lasers, Plasmas and Accelerators. We specifically welcome content similar to the scope of the LPAW Workshop Series, i.e.

  • Laser- and particle-driven electron acceleration

  • Laser-driven ion acceleration

  • Secondary radiation generation & applications

  • High-intensity laser theory and computation

  • Laser-plasma Diagnostics

Note that an LPA seminar does not need to be a general review, but can also be a conference-like talk (see also below). 

How do we create an indico meeting?

Setting up a meeting can be done within minutes. Click here for a point-to-point description how to set up a meeting on the LMU indico page. Just have the event title, speaker name and time ready. You can edit all information later. Please add the meeting link via "Add material" on the event management page (see tutorial above). 

Scheduling a seminar

You are free to schedule a seminar to your likings: On any day of the week, at any time!

If you hope to reach an audience on another continent, beware of their time zone and choose the time slot accordingly. We recommend to hold seminars between 11:00 - 16:00 Central European Time.

Even though it is helpful to attract routine viewers, seminars do not need to take place on a regular basis. Indeed, you do not need to schedule a formal local seminar to hold an online seminar. For instance, you can also schedule a seminar to promote the results of a recently published paper.

Data protection

Beware that the host of the event is responsible for data protection of the users, so please check the data protection regulations that apply with your local contact person. In general it is recommended to use password protected access links and to use the most privacy assuring settings (e.g. turn off microphone on connections). You may also want to ask for written permission of the speaker that they agree to appear in a videoconference.

How many seminars do we have to contribute?

While there are no lower limits on contributions, we would appreciate several (2+) contributions per group per semester to get the project going. These contributions can come from both local speakers (PhD students, researchers, etc.) or invited external speakers.

Note that you can decide which seminars you want to share with the community and which not. We are fully aware that some seminars cover sensitive, internal or not-publication-ready topics and you are free to choose if you want to list a seminar. 

How long should the seminar last?

A typical seminar talk lasts 30 to 45 minutes. However, as the seminar series is still experimental, we also welcome any other formats, e.g. one or two 15-minutes-long talks (which is ideal for PhD students).

The LPA Seminars are founded on the idea of academic exchange, so please make sure that there is enough time for questions.

Guidelines & Tipps for setting up the video conference

  • For the seminar streaming, we recommend usage of either Zoom, BlueJeans or Microsoft Teams. If you use another software, please make sure that it can handle 20+ participants and is accessible via Browser.
  • Make sure the speaker can login to the video conference session and can share their slides. Test this before the seminar. It can be helpful to connect with an additional computer/phone to the video conference so that you can see how the audio/video quality is.

  • We recommend that the MC or a team member watches the chat in case technical problems are reported or that there are urgent questions.

  • Start the stream on time. We recommend to start with a short introduction of the speaker by the MC.

  • For optimal audio experience, it is recommended to use an external (e.g. clip-on) microphone for the speaker.

  • For speakers without life audience (e.g. seminars held from home office), try to look at your slides on a separate device (phone/tablet) on top of your webcam. This way your eyes look at the camera.